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Norms for Discharge of Functions
[Section-4(1) (b) (iv)]

The norms set for the usual discharge of the function are illustrated below.

Sl. No.


Time Frame/ Norm



All the official tasks received by the Diarist attached to Distribution seat.

Same day

Sent to the Secretary or Branch Officer according as to address of the official letters.


Secretary/ Branch officers sent the official letters to the distribution seat

Same day

Sent to the Distribution seat.


The distribution seat sent the official letters received from the Secretary or Branch officers to the concerned Desk Officer/ Section Officer.

Same day

The concerned Desk Officer/ Section Officer mark the official letters in the name of their Assistant Section Officer and sent to Diary Section for diaries.


The Diarists diarise the letter in the respective Diary Register.

Same day

The concerned ASO received the letters from the Diary Register with receipt acknowledgement.


The concerned ASO examine and put up the files either in existing files or opening a new files to their concerned Desk Officer/ Section Officer.

Within 3 days

The concerned Desk Officer/ Section Officer examine the file and submitted to Branch Officer with giving his views.


The concerned Branch Officer examines the files and takes decision.

No time frame

If requires, the Branch Officer may sent the file to the Secretary for approval of the proposal or decision given by the Concerned Branch Officer.


After receiving of the order passed if any by the higher authority the file is transmitted back to the concerned section through the proper channel for compliance of the orders.

No time frame

Orders will be communicated and file may be preserved.


If necessary the file may be endorsed to GA Department/ Finance Department/ Law Department/ ST & SC Dev. Department etc. for their concurrence according as to the rules and regulations available in the Orissa Secretariat.

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